SCOPE OF SERVICES​

Condominium Management Services

• Review, implement and enforce all Corporation declaration, bylaws and rules, make recommendations for modifications. 
• Work closely with the Board of Directors and provide professional advice to the Board of Directors.
• Emergency contact number and services available 24 hours/7 days a week.
• Keep an open line of communication with owners and handle homeowner requests, prompt response to all correspondence.
• Negotiate, obtain & execute bids/proposals on behalf of the Board of Directors. Secure bids and contract for repairs, maintenance services, and insurance. 
• Schedule & oversee works approved by the Board of Directors.
• Maintain relationships with outside contractors and personnel.
• Conduct on-site property inspections on a regular basis. Identify maintenance issues through weekly site inspections. 
• Establish preventative maintenance procedures and schedules for common areas.
• Arrange for and coordinate all Board Meetings, Special Meetings, Annual General Meetings, Information Meetings, etc.
• Attend Board meetings and the Annual meeting as specified.
• Work with other professional organizations (i.e. Reserve Advisors, Chartered Accountants, solicitors, appraisers, assessors, financial analysts, and insurance companies).

Financial Management Services

• Approval of original Invoices with supporting documents such as purchase order
• Arrear collection policies and procedures
• Levy of any collection of late interested on arrears.
• Issue notice of lien, register and discharge liens 
• Draft & prepare annual budget for approval by Board of Directors.
• Policies regarding handling cash, signing corporation cheque, contracts.
• Purchasing policies and procedures
• Monitor spending per annual budget to ensure compliance with expenditures guidelines.
• Develop a reserve fund plan to ensure adequate funds are available for future capital expenditures.
• Arrange for annual audit for the corporation

Accounting Services

• Set up operating & investment accounts in the Corporation name.
• Set up and maintain financial records in accordance with generally accepted accounting principles.
• Process Corporation dues checks & deposit into bank.
• Process all approved invoices.
• Maintain and reconcile bank/investment accounts.
• Provide easy to read monthly financial reports, detailing current budgetary position, monthly disbursements, bank balances and reconciliations, common expense arrears, and investment summary. 

Administrative Services

• Maintain up to date and accurate unit owner & contractor rosters.
• Draft Board meeting packages including an agenda, meeting minutes, property manager's report and financial statements.
• Provide a disaster/emergency planning handbook to all owners (post-Affable Property Management sign on building) upon request.
• Maintain a maintenance schedule, activity log, list of capital improvement and replacement projects, short & long range maintenance programs.
• Produce Corporations' correspondence, meeting notices and minutes, newsletters. 
• Maintain all corporation files at the Management office. Out dated files may be kept on-site where designated.
• Arrange for and coordinate move-ins, move-out and elevator use. Preparation of Status Certificates at a nominal charge. 
• Administer condominium questionnaires for refinancing & resale purposes.

Additional Services

• Project management including contract specification, tendering process and supervision.
• Reserve Fund Study analysis. 
• For self-managed communities, we provide financial management services, budgeting, and other financial assistance.

Rental Services